Agenda+for+the+organizers

= **imGoats project: Learning and reflection workshop** =

Agenda
This needs to be updated in the light of the conversations among organizers. For now this may not reflect the contents of the workshop. What went well and less well in your application of the OM methodology ||< Outcome Mapping What is the way forward with OM in imGoats? ||< Our lessons learnt on: Our lessons learnt on management and governance: Introduction about Outcome Mapping OM and it's purpose in imGoats and guidance for this session How did you put OM into practice? ||< (Outcome mapping) What did you learn through OM about changes in the behaviour etc of direct partners? (What has been the progress towards imGoat's desired outcomes?) ||< * Our lessons learnt about innovation platforms Back to public agenda
 * <  ||< **Monday** ||< **Tuesday** ||< **Wednesday** ||< **Thursday** ||< **Friday** ||
 * < **Morning 1 (09.00-10.30) ** ||< * Introduction: workshop program, participants
 * Discussion: Where is the project at? Why this workshop matters ||< (Outcome Mapping)
 * Capacity building
 * Communication
 * Gender ||< * Managing and packaging our lessons: what could be our outputs (global / country level)
 * Developing work plans for publications and other work ||
 * //Break 1030-1100 // ||  ||<   ||<   ||<   ||<   ||
 * < **Morning 2 (11.00-12.30) ** ||< Mapping the key areas of our work so far: a) what key areas b) what key challenges and c) what key opportunities for next phase? ||< See above ||< See above ||< Presentation from previous session
 * Collaboration NGOs/ILRI
 * Advisory committees? ||< Developing work plans for publications and other work (continued) ||
 * < //Lunch 1230-1330 // ||<  ||<   ||<   ||<   ||<   ||
 * < **Afternoon 1 (13.30-15.00) ** ||< (Outcome Mapping)
 * (OR) Lessons learnt on alternative interventions to overcome value chain constraints? ||< * Revisiting our theory of change and assessing gaps in terms of research, action and management / governance
 * Summarising research / action / management & governance outcomes ||< * Presenting the plans ||
 * < //Break 1500-1530 // ||<  ||<   ||<   ||<   ||<   ||
 * < **Afternoon 2 (15.30-17.00) ** ||< See above ||< See above ||< * Our lessons learnt on IP
 * (OR) Lessons learnt on alternative interventions to overcome value chain constraints? ||< What is our communication strategy in the making and what comms activities do we need to undertake in the next phase to achieve some of the outcomes identified? ||< * Parking lot (remaining issues)
 * Close (evaluation and conclusions) ||

Monday
**AM1 - Introduction**
 * (10 min) Introduction of the workshop (Saskia);
 * (35 min) Introduction of participants (Ewen) with river of life or sthg similar;
 * (15 min) Introduction of the program and reviewing expectations from river of life (Ewen);
 * (30 min) Re-introduction of the IMGoats project, its trajectory (globally) and why this workshop matters (Saskia)

**AM2 - Mapping the broad areas of work and opportunities/challenges** **PM1&2 - Outcome Mapping: How we put OM into practice**
 * (45 min) Mapping key areas of our work - What are the key areas we have been focusing on or should focus on for the next phase? //Physical star-shaped spectrogram to identify these areas and get people to indicate their understanding and (dis-)agreement with this.//
 * (45 min) What are key challenges and key opportunities for the next phase? 6-thinking hats work reviewing these challenges and opportunities in groups and from the perspective of these key areas.
 * (15 min) Brief introduction of Outcome Mapping as a methodology and its purpose in the project and guidance for this session (Ann)
 * (60 min prep time) Moz, Raj and Jar teams prepare short presentations covering the following area
 * Questions for teams who put OM into practice (Moz and Raj)
 * After learning about OM at our initial workshop and considering it's application in the context of your subproject, what did you see as the role and or the importance of OM for your work in imGoats?
 * ImGoats direct partners and a common set of progress markers for each were identified at the Feb 2011 workshop. What modifications did you make to the "common set" to reflect the situation in your subproject and why?
 * What were your initial plans for implementing OM related to gathering information on your set of progress markers for each direct partner?
 * What actually happened in practice?
 * What were your plans for managing and analysing the information from OM?
 * What actually happened in practice?
 * Questions for teams who didn't put OM into practice (Jar)
 * What did you do instead of OM and why?
 * What were your initial plans for implementing your alternative to OM related to the gathering monitoring data?
 * What actually happened in practice?
 * What were your plans for managing and analysing your monitoring data?
 * What actually happened in practice?


 * Presentation by Moz Team (25 mins)
 * Presentation by Raj Team (25 mins Presentation by Jar Team (20 mins)
 * Q&A/discussion (30 mins)
 * Summing up (5 mins) -- key points and emerging questions summed up by a volunteer

Tuesday
**PM1&2 - Outcome Mapping: What did we learn (through using OM) about** **progress towards desired outcomes for each direct partner?**
 * AM1&2 - Outcome Mapping: What went well and less well in our application of OM?**
 * Guidance for the session (10 mins, Ann/ Ewen [Ewen, interested to hear what techniques you'd suggest to the teams to use in brainstorming and preparing this information???]) [we could use a rich picture: putting it in graphics]
 * Moz and Raj/Jar teams prepare short presentations covering the following areas (60 mins prep time) Jar team may either contribute to the presentation by reflecting on the monitoring approach they used or assist the Raj team in their reflection and presentation
 * What went well in data collection, data management, analysis, and use of the OM information?
 * What went less well in data collection, data management, analysis, and use of the OM information?
 * What did you do to meet the problems/issues/challenges that arose?
 * What did you do to take advantage of any positive experiences with OM?
 * What have you learned about using OM for monitoring progress in imGoats?
 * Presentation by Raj/Jar Team (35 mins)
 * Presentation by Moz Team (35 mins)
 * Q&A/discussion (35 mins)
 * Summing up (5 mins) - key points and emerging questions summed up by a volunteer
 * (5 min) Guidance for this session (Ann)
 * Moz and Raj/Jar teams prepare short presentations covering the following areas (45 mins prep time) Jar team please assist the Raj team by contributing a short summary of what you learned about changes in behavior of direct partners
 * For each direct partner, what changes in behaviour (actions, relationships, capacity etc) were revealed through making observations/collecting information on the progress markers? Looking a the set of progress markers for each direct partner as a whole, how much progress has there been in achieving the changes imGoats seeks to influence/bring about?
 * How well did the changes observed/documented through OM relate/correspond to the progression (expect, like, love to see) you identified? What important unexpected changes did you observe/document?
 * What did you learn about how change occurs through applying OM? Were there any surprises?
 * Presentation by Moz Team (25 mins including Q&A)
 * Presentation by Raj/Jar Team (25 mins including Q&A)
 * Presentation by Haile: Analysis of progress marker data (30 mins)
 * Q&A/discussion (45 mins)
 * (5 mins) Summing up - Key points and emerging questions summed up by a volunteer

Wednesday
**AM1&2 - Outcome Mapping: What is the way forward with OM in imGoats?** **PM1**
 * ‍(10 min) Guidance for this session (Ann/ Ewen ) [Ewen, interested to hear what techniques you'd suggest to the teams to use in brainstorming and preparing this information???])
 * (15 mins) Presentation of key points and emerging questions by an [ILRI] volunteer [Or a pair?]
 * (35 min) Teams (Moz, Raj+Jar, ILRI staff) prepare short presentations on what you see as the way forward
 * Moz team Presentation (15 mins)
 * Raj+Jar Team presentation (15 mins)
 * ILRI presentation (15 mins)
 * Plenary discussion on the way forward (60 mins)
 * Summing up of key action points by an volunteer (15 mins) [Or a pair?] ‍
 * (50 min) Role playing game: Identify the different components (stakeholders and items such as information etc.):
 * (10 min) Two teams to devise this role playing game: what actors, what other items;
 * (10 min) Comparing the visions and agreeing on how we proceed with the role playing game;
 * (15 min) Showing what is the ideal picture of an innovation platform (globally and perhaps in each site);
 * (15 min) Showing what is the real picture of the innovation platform we know about?
 * (40 min) Plenary conversation: Why is there such a discrepancy?
 * Global conversation about this and what we have learned about our (theoretical/conceptual) model and practical implementation of innovation platforms;
 * Identification of key action points for a) theory and especially b) practice.

**PM2** Close of the day with short reflections from team site 3
 * What else have we learned about innovation platforms so far?
 * What are alternative interventions to take advantage of opportunities and overcome value chain constraints?
 * Adding to the list of action points from previous session.

Thursday
(5 min) Introduction of the day and quick recap from team site 3

Three parallel strands in the session, each of 1.5 hours - only light sharing across them when back from the break
 * AM1: Lessons learnt (1)**

__Capacity building part of the session__:
 * Documented storytelling circle for what has been learnt, what worked or not;
 * Map out key lessons per country (different card colours), for documentation from the past (what lessons/insights/outputs could be useful to capture this) and for future implementation?

__Comms part of the session__ - Reflection on what is going on now
 * (30 min) What is working well or not (//fishbowl battle// for pros and cons)
 * (30 min) What platforms are known or not / what you (don't) like about them (//mapping on wall// and individual/buzz reflection)
 * (30 min) What opportunities do we have to improve this over the next 0.5 years in each team, country and across countries/sites (i.e. for the overall project) / //buzz and plenary discussion//. And perhaps some hints on possible outputs to derive from this work.

__Gender part of the session__:
 * Documented storytelling circle for what has been learnt, what worked or not;
 * Map out key lessons per country (different card colours), for documentation from the past (what lessons/insights/outputs could be useful to capture this) and for future implementation?

**PM1**
 * AM2: Lessons learnt (2)**
 * (45 min) Quick feedback from previous round of feedback
 * (45 min) Parallel session - for people to choose if interested in session on a) __Collaboration NGOs/ILRI__ or b) __Advisory committees?__
 * Developing or revisiting theory of change ( if to be developed, to be prepared with organizers before ) using cards and (sticky paper) links between outcomes.
 * Commenting (in small teams) on what outcomes are still relevant, which need to be removed, adapted or added;
 * Sharing comments and edits as a whole;
 * Adding site team comments for specific changes?
 * Identifying collectively the challenges that need to be tackled for each site team and as a whole.

**PM2: Comms strategy** Contents: Process: Close of the day with short reflections from team site 4 (or global team)
 * Clarifying our **objectives** for communications
 * Who are our target **audiences**? (in the respective countries as well as for the project as a whole)
 * What key **messages** do we want to share with them?
 * What **tools/platforms/activities** are most appropriate to **communicate** the key messages to our target audiences and **engage** with them more broadly?
 * What **opportunities** (what to drop, what to improve, what else to do) and **challenges** (e.g. language) do we see and what can we do about this?
 * (15 min) Introduction by Tezira - presenting this info ( to be prepared, and country plans to be collected )
 * (15 min) Public commentary on what has blatantly changed since the original plans were developed;
 * (50 min) Discussing/reviewing it per country/site team and focusing on:
 * Main objectives;
 * Main audiences (to engage with or disseminate information to);
 * Based on what kind of information;
 * If enough time, suggesting tools/platforms/outputs/opportunities and challenges)
 * (15 min) Results per team and discussion to consolidate building blocks of a comms strategy that Tezira will finalise (with help from the team) later.

Friday
(5 min) Introduction of the day and quick recap from team site 4

**AM1: Managing and packaging / developing work plans** Contents: Process: (note: this will build upon previous sessions where we will try and hint at possible outputs/publications to develop for each of the themes covered).
 * What publications/outputs?
 * For whom?
 * Prepared by whom?
 * In what format?
 * Communicated on what platform?
 * What language?
 * Time frames?
 * (10 min) Take stock of existing ideas for outputs etc.
 * (40 min) Country/site group work (and one overall project group) to identify the different outputs, for whom, who sees to/develops them, in what format, in what language, to share on what platform? __This should be broad brush for comments/peer review__.
 * (40 min) Presentation / review of this work by other teams and consolidation of the engagement and dissemination platforms...

**AM2: Developing work plans** **PM1:**
 * Group work as above
 * (60 min) Final presentation and comments of plans
 * (30 min) Comments on plans by:
 * Tezira about publication pipeline and general comms;
 * Kees about innovation platforms and engagement;
 * Ann about OM;
 * Site team managers about realism for their own team;
 * PM2:**
 * (30 min) Parking lot: what has not been addressed and should be dealt with before all split up in different directions?
 * (30 min) Conclusions by the organizing team and participants about take-homes etc.
 * (15 min) Evaluation of the workshop and of personal/organizational/site and country expectations for the next phase;
 * (15 min) Close